Frequently Asked Questions
Everything you need to know about your day at Highland Oaks. If you don’t see your question here, just reach out.
What’s included in the venue rental?+
Every rental at Highland Oaks includes table and chair set up and break down, a full 12 hour rental timeframe, a 1 hour rehearsal, and access to both the Groom and Bridal Suite get-ready spaces. Everything you need for a seamless day.
What is your capacity?+
Highland Oaks comfortably hosts up to 300 guests. We can walk you through layouts and seating options on a tour to find what fits your celebration best.
Can we host a rehearsal dinner at the venue?+
Yes. We offer a 5 hour rehearsal dinner space as one of our add-on packages. It is a wonderful way to kick off your wedding weekend all in one beautiful location.
Do you provide a wedding coordinator?+
We offer a wedding coordinator as an add-on service. Our coordinator ensures your day runs smoothly from start to finish so you can focus on enjoying every moment.
What about music and DJs?+
Take advantage of our Speaker Rental, be your own DJ add-on. It is a great option for couples who want to curate their own playlist and keep things personal. You are also free to bring in a DJ from our preferred vendor list.
Do you offer floral services?+
Yes. Our Floral Ceremony Decor add-on provides classy, beautiful arrangements that can cut your overall floral costs in half. It is one of our most popular add-ons.
When is peak season vs. off season?+
Peak season runs May through October, when Indiana’s weather is at its best for outdoor celebrations. Off season is November through April, with reduced rates. Off season is a great option for couples looking for beautiful value.
How do I book a tour?+
Fill out the contact form on our contact page and we’ll get back to you within one business day to schedule. Tours typically run 45 minutes and we walk the entire 35 acre property.
Do I need event insurance?+
Yes. We require a $1M event insurance policy with Highland Oaks listed as Additional Insured. theeventhelper.com is an affordable place to find coverage.
Is there a kitchen?+
Yes. We have a prep kitchen area with a cooler and freezer.
Do you allow outside bartenders or alcohol vendors?+
No. Highland Oaks is the exclusive provider of both bartenders and alcohol for every event. Outside bartenders are not permitted, and alcohol cannot be sourced from any other vendor. This is for liability and licensing reasons. We offer Cash Bar, Open Bar, and Custom Bar Tab packages so you can find a setup that fits your budget.
Do we have to use a Highland Oaks bartender?+
Yes. We require you to use our in-house bartenders for liability purposes. Guest counts over 75 require 2 bartenders.
Are there taxes?+
No additional taxes on wedding packages or add-ons. Local sales tax and gratuity are applied to all alcohol sales.
Are there any additional fees?+
If you pay by debit or credit card there is a 3% processing fee. Payments made by bank transfer or ACH have zero processing fees.
When does Highland Oaks set up for my wedding?+
Highland Oaks staff sets up the barn for your reception or indoor ceremony the morning of your wedding, and we have everything completed by noon. The Bridal Cottage and Groom’s Suite are ready at 9am for you to start getting ready.
If you have a morning wedding we will coordinate having everything ready for you at an agreed upon time.
What is your catering policy?+
We have an open catering policy. You can use whichever caterer you would like.
Can I bring my own alcohol, or have someone else bring it?+
No. For liability and licensing reasons, all alcohol served at Highland Oaks must be purchased through us, whether it would be brought in by you, a family member, your caterer, or anyone else. Our bartenders are only permitted to serve alcohol we provide. We do offer a Custom Bar Tab option that lets you set a specific dollar amount to spend on your guests’ drinks.
Can I add on items later?+
Yes. You can add on items at any point up until your wedding day.